Transitioning to a paperless office
When you're ready to begin your paperless journey, S4i Systems is ready to help with an electronic document management solution that can scale to accommodate the needs of businesses small and large. We begin with a brief telephone consultation and then depending upon the scope of your project we with continue with a more in depth needs assessment either remotely or on-site. Whichever approach is determined best for your organization, S4i delivers IBM System i software, project implementation and training to your organization that is flexible, expandable and affordable.
To better organize, it is essential to go with an electronic document management system. You can cross-index individual files so they can be a part of multiple cases, you can organize and re-organize files on the fly. You can apply one or more organizational methods and apply them uniformly.
S4i Express manages all iSeries files, mainframe and any LINUX, UNIX, AIX document files.
S4i Express addresses document delivery without purchasing unnecessary components. SMB’s can start small and grow as the organization grows by adding capacity, features and additional users.
If your company is already using software systems, integration is vital. Integrating or “image enabling” your existing systems dramatically enhances productivity and user acceptance. With S4i Systems as your partner, your document retrieval can be a keystroke away for your current applications.
Kofax Capture captures document images electronically, and simplifies storage and retrieval. It captures everything from scanned documents to electronic files. technology accurately recognizes handwriting (ICR), machine print (OCR), check marks (OMR), bar codes and checked boxes. Kofax Capture handles complex, high-volume forms processing and can capture information directly from remote offices.
You can even produce print shop quality forms in-house, including checks. Our Forms Design Suite accelerates forms automation. Map in data with drag n’ drop simplicity, then print them on common ink jet and laser printers or transmit electronically.
More benefits of going paperless
Benefits of a paperless office environment also include storage, portability, easier collaboration, immediate updating, archive and retrieval, searching and more. Electronic workflow can deliver dramatic efficiency gains by allowing multiple departments to process electronic documents at the same time.
Electronic information stored on or off the AS/400 or iSeries also means comprehensive security control. Documents and features can be protected by finely tuned security rules that provide dramatic improvements over traditional file cabinets. Digital information can now be readily produced for audits, easily backed up for disaster recovery or automatically purged at the end of document life.
